Administrative Assistant Contract

VTRAC Consulting Corporation
Intelligent Solutions

Thank you for applying to VTRAC opportunities. Please e-mail your resume as a MS-WORD document in confidence Subject: Administrative Assistant, Attention: [email protected] or call: (647) 250 7301

Position #:                22117
Position:                   Administrative Assistant
Position Type:          6 Months Contract
No. of Positions:      1
Location:                 Dallas, TX

JOB SUMMARY

This position will provide a wide range of administrative and office support for our Real Estate team in Dallas. The responsibilities include general office and specific duties as detailed below. The successful candidate should have advanced computer skills, be highly organized and able to handle many details and challenging situations at once.

RESPONSIBILITIES

• General clerical duties include printing, copying, faxing, overnight mail, binding
• Receive incoming mail to sort, date stamp and distribute
• Prepare and submit expense reports and coordinate travel arrangements
• Generate and assemble reports using spreadsheets and other documents
• Schedule and coordinate on and off-site meetings which may include refreshments and/or meals
• Prepare written and email correspondence internally and externally; able to attach files
• Calendar and contact management for assigned team members
• Order supplies and other items requested by the team
• Additional responsibilities as assigned

WORK EXPERIENCE/KNOWLEDGE:

• 2+ years of administrative or professional office experience
• Computer skills and knowledge of relevant software
• Operation of standard office equipment

Skills / Other Personal Attributes Required:

• Advanced office software skills are required (Microsoft Office, Adobe Acrobat)
• Must be proficient in document management and creation; demonstrated ability to combine documents from MSOffice and Adobe Acrobat into one seamless document
• Capable to learn software programs as needed with the expectations to be proficient in a short amount of time
• High expectation to be organized, methodical and efficient; with the ability to prioritize and problem solve under pressure, while maintaining attention to detail and accuracy
• Effective interpersonal communication written and verbal, good listening skills to anticipate need for information and facilitate timely follow-up
• Ability to work with others at all levels
• Eagerness to learn; self-paced, problem solver that is always looking for better ways of conducting our business and serving our clients
• Sensitive to confidential matters

We thank all candidates in advance. Only selected candidates for interviews will be contacted. For other exciting opportunities, please visit us at www.vtrac.com. VTRAC is an equal opportunity employer.

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Tagged as: Adobe Acrobat, Microsoft Office